Executive Assistant

Job Description: Executive Assistant to CEO
Salary – $70-$100K (Depending on Experience)

Position Summary
The Executive Assistant to the CEO provides high-level administrative support to the Chief Executive Officer, assisting in managing their daily schedule, correspondence, and other essential tasks. This role demands exceptional organizational skills, discretion, and the ability to handle confidential information with integrity. The Executive Assistant serves as a primary point of contact for internal and external stakeholders, ensuring smooth communication and efficient operations within the executive office.

Key Responsibilities
Calendar Management

  • Coordinate and manage the CEO’s schedule, including meetings, appointments, and travel arrangements.
  • Anticipate scheduling conflicts and proactively resolve them to optimize the CEO’s time.

Communication Management

  • Screen and prioritize incoming calls, emails, and correspondence for the CEO, responding when appropriate or redirecting to the appropriate parties.
  • Draft, review, and edit documents, presentations, and reports on behalf of the CEO.

Administrative Support

  • Prepare and organize materials for meetings, ensuring the CEO is well-prepared and informed.
  • Manage expense reports, invoices, and other financial documentation, maintaining accuracy and confidentiality.
  • Coordinate logistics for executive-level events, conferences, and board meetings.
  • Sit outside CEO’s office to great incoming guests

Information Management

  • Maintain and update files, records, and databases relevant to the CEO’s responsibilities.
  • Conduct research and compile data as requested by the CEO to support decision-making and strategic initiatives.

Relationship Management

  • Build and maintain strong relationships with internal and external stakeholders, including board members, senior executives, clients, and partners.
  • Serve as a liaison between the CEO and various departments, facilitating communication and collaboration.

Special Projects

    • Assist with special projects and initiatives as assigned by the CEO, demonstrating flexibility and adaptability to changing priorities.
    • Conduct follow-up and track progress on action items to ensure timely completion.

Qualifications

    • Bachelor’s degree preferred, with relevant experience in executive support, administration, or related fields.
    • Proven experience supporting C-level executives in a fast-paced environment.
    • Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
    • Strong written and verbal communication skills, with attention to detail and accuracy.
    • Proficiency in office productivity software, including Microsoft Office suite and calendar management tools.
    • Discretion and confidentiality in handling sensitive information and communications.
    • Ability to work independently with minimal supervision, as well as collaboratively within a team.
    • Adaptability and willingness to take on new challenges and responsibilities as needed.